Founded in 2005, iam8bit is a creative production emporium that has quietly redefined the entertainment industry, time and time again. Collaborating with a plethora of partners and narrative-busting IPs, iam8bit punctuates the importance of engaging with fans directly. By creating the video game industry's very first community events, the company injected the idea of experiential immersion into game and film marketing.). iam8bit also played a crucial role in the vinyl renaissance, minting its first record in 2010, and is the industry leader in premium physical editions of top-tier games. In 2020, iam8bit evolved into financing and publishing games, with several yet-to-be-announced PC, console and tabletop games on the horizon under its iam8bit Presents imprint.

ABOUT YOU

Do you thrive in a dynamic environment where strong time management and impeccable follow-through are the name of the game? Are you a team player with a positive attitude and a passion for supporting others? As our next Office Manager, you'll play a pivotal role in ensuring our workplace runs like a well-oiled machine. With your keen organizational skills and meticulous attention to detail, you'll be the backbone of our team, creating an environment where every task is executed flawlessly. Join us at iam8bit, where your expertise will help drive our success in delivering exceptional experiences to our clients and partners.

RESPONSIBILITIES

• Develop and implement office policies and procedures, working with HR to ensure compliance with health and labor laws.
• Optimize and automate recurring office workflows and tasks to improve overall efficiency.
• Manage facilities for HQ office, including cleaning, maintenance, and procurement of supplies and office equipment.
• Source, negotiate with, and manage service providers, vendors, and contractors.
• Budget, propose, and manage office installations, renovations, maintenance, and procurement/replacement of office equipment.
• Schedule regular maintenance and maintain service records for all office equipment.
• Manage office software and hardware including system maintenance, updates, subscriptions, and onboarding.
• Support new hire planning and onboarding by managing seating plans, equipment procurement, software access, and subscriptions.
• Collaborate with HR to plan and organize in-house or off-site employee engagement activities such as parties, celebrations, and team meetings.
• Maintain office access procedures and keyholder logs.
• Monitor and manage office supply, food, and beverage inventory including daily and event meal ordering.
• Answer phones, serving as the first point of contact for partners, clients, vendors, etc, delivering high quality service and facilitating seamless communication.
• Support special projects including corporate gifting.

REQUIREMENTS

• Excellent time management skills and the ability to prioritize and manage multiple simultaneous projects with overlapping deadlines.
• 1-2+ Years of related experience in office management, operations coordination, administrative assisting, or similar role.
• Attention to detail and problem solving skills.
• Strong organizational and planning skills.
• Strong negotiation skills.
• Self-starter.
• Proficiency in Google Workspace.
• Ability to reliably commute to our office in Los Angeles.

PHYSICAL REQUIREMENTS

The successful candidate must be able to perform the essential functions of the job with or without reasonable accommodation. This may require lifting and carrying up to 20lbs unassisted, sitting or standing for extended periods, and other physical activities associated with an office manager role.

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This is a full time, exempt, position with a starting salary of $67,000 per year. Hours are 9a - 5:30p, Monday - Friday, with occasional work outside of business hours including weekends. The position is fully onsite at our offices in Highland Park.

BENEFITS

At iam8bit, we're committed to supporting our team members in both their personal and professional growth. As part of our tight-knit and dynamic team, you'll enjoy a range of benefits designed to enhance your overall well-being and foster your career development. Benefits include 401k with employer matching, medical, dental and vision insurance, education benefits, employee discount, and generous paid time off.

EQUAL OPPORTUNITY EMPLOYER

iam8bit is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We celebrate diversity and are committed to creating an inclusive environment for all employees.

HOW TO APPLY

Please submit your resume and cover letter detailing your qualifications and experience for this position.